Less manual processing
The agent reads, sorts, extracts or prepares the next action within a clearly defined workflow.
Operational AI agents for businesses
Operational AI agents that reduce manual work across your teams.
We design, connect and deploy agents around your existing tools so they can handle a defined workflow, with human approval wherever you choose.
A scoped project, tested before go-live and available as a managed subscription or a one-time purchase.
- Works with approved existing tools
- Human approval where needed
- Tests before go-live
- Managed or one-time model
Turn a repetitive process into an operational system
We start from the work that slows your team down, then define what the agent can do, which tools it can use and when a person takes over.
Connected to your tools
Compatible email, CRM, spreadsheets and document tools are connected within the approved scope.
You remain in control
You decide which actions can run automatically and which require human approval.
Free interactive estimate
How much is repetition really costing you?
Enter your own assumptions to estimate the current cost of repetitive work. This does not predict what an AI system will save.
10 h
40€ / h
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Operational examples
See what an agent can do, step by step
These are examples, not claimed client results. The real flow, tools and approvals are confirmed during the assessment.
Sales
- Inbound lead
- Enrichment
- Qualification
- CRM
- Follow-up
- Human if needed
- Email received
- Classification
- Data extraction
- Draft reply
- Human approval
Documents
- Document received
- Classification
- Extraction
- Verification
- Routing
Monitoring
- Authorised sources
- Collection
- Comparison
- Scoring
- Business alert
Voice AI agents
Handle a defined call workflow without losing human control.
A voice agent can answer or place calls, qualify a request, prepare an appointment and update approved tools. The exact flow depends on telephony access, consent rules and the integrations validated during scoping.
Inbound calls
Answer, identify the reason for the call and route or escalate it.
Outbound calls
Run an approved contact or follow-up scenario with defined limits.
Lead qualification
Collect the agreed information before handing the prospect to your team.
Appointments
Suggest an available slot and update a compatible calendar.
Customer service
Handle bounded requests and transfer sensitive or exceptional cases.
Automated follow-ups
Trigger an approved reminder and record the outcome in the CRM or business tool.
Call → identification → approved scenario → CRM / calendar → human handoff when required
Assess a voice-agent workflowAI models and software we work with
OpenAI, Anthropic, Gemini, ElevenLabs and Grok are selected according to the project. Their display indicates technology usage, not sponsorship or an official commercial partnership.
OpenAI
Anthropic
Gemini
ElevenLabs
Grok
Three clear levels
Choose the right level and payment model
Compare both payment models without leaving this page.
No setup fee · 12-month initial commitment · creation, deployment, monitoring and corrective maintenance included within the agreed scope.
From €99 excl. VAT/monthManaged subscription
Initial 12-month commitment: from €1,188 excl. VAT. The usage allowance is defined in the proposal.
Single AI Agent
1 agent · 1 primary task
For a business ready to automate one repetitive task within a scope that remains easy to control.
Problem addressed
One specific task regularly consumes time and already follows rules clear enough to formalise.
- Automate one bounded workflow
- Keep explicit human control
- Start with a measurable scope
Why this level
One agent and one primary task. Integrations, rules, volumes and exceptions are bounded in the specification.
From €249 excl. VAT/monthManaged subscription
Initial 12-month commitment: from €2,988 excl. VAT. The usage allowance is defined in the proposal.
AI Team
3 agents · 3 defined tasks
For a business that wants to connect three complementary automations within one process.
Problem addressed
Several tasks follow one another, but manual handoffs slow processing and create gaps.
- Connect three stages of a process
- Reduce repeated entry between tools
- Clarify each agent’s responsibility
Why this level
Three agents and three tasks. Handoffs, integrations and responsibilities are described before implementation.
From €499 excl. VAT/monthManaged subscription
Initial 12-month commitment: from €5,988 excl. VAT. The usage allowance is defined in the proposal.
Multi-Agent System
Multiple coordinated agents · defined scope
For a business that needs to automate a broader part of its operations with stronger orchestration and supervision.
Problem addressed
The process crosses several functions, tools and decisions and requires explicit coordination between agents and people.
- Coordinate several specialised functions
- Automate a broader process without losing control
- Monitor handoffs between agents and people
Why this level
The number of agents is fixed in the approved specification. This offer never means unlimited agents or features.
Separate activity
Do you also need a managed website?
OptimalSite combines website creation, hosting, maintenance and ongoing support. It remains separate from our AI-agent offers.
Managed website service
From business need to a supervised system
1. Assess
Identify the priority workflow, existing tools, exceptions and intended value.
2. Design
Define the agent roles, rules, permissions and human approvals.
3. Connect
Connect only the tools and data sources approved in the specification.
4. Test
Check normal scenarios, exceptions and human handoffs before go-live.
5. Deploy
Install the system and provide its operating documentation.
6. Supervise
Monitor the managed subscription or hand over the one-time system under the agreed warranty.
Why Optimal Prompt
An AI-agent specialist with a bounded delivery method
A business process first
The project starts from a real task, not from a generic technology demonstration.
A written scope
Agents, tools, rules, exceptions and responsibilities are agreed before implementation.
Human control designed in
Approvals and escalation points are part of the workflow, not added afterwards.
A system your team can operate
Testing, documentation and handover are included in the delivered scope.
Three distinct activities
Choose the expertise that matches your need
AI Agents
Automate one task, coordinate an AI team or deploy a bounded multi-agent system.
Explore AI agentsWebsites
Create and maintain a professional website connected to a clear sales journey.
Explore websitesAI Training
Help your team adopt useful AI practices around real work situations.
Explore trainingBefore you decide
Clear answers to the main questions
Will an AI agent act alone?
Only within the permissions and rules agreed for the task. Human approval or escalation can be required at any step.
Can it work with our current tools?
Feasibility depends on available APIs, permissions and licences. Every planned connection is checked and listed before implementation.
What happens after deployment?
Under the managed subscription, monitoring and corrective maintenance continue within the agreed scope. With a one-time purchase, a 60-day corrective warranty applies before your team takes over ongoing operation.
Does AI replace our team?
The purpose is to automate defined repetitive tasks while people retain judgement, relationships and sensitive decisions.
Which process should you automate first?
Describe one recurring workflow. We will use it to identify the automation priority, the suitable system level, the required connections and the human controls to plan.
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