Privacy Policy

Effective date: June 1, 2026

This Privacy Policy describes how Optimal Prompt AI ("Company", "we", "us") collects, uses, and shares information when you visit optimalpromptai.com or use our services. We are committed to protecting your privacy in compliance with applicable US law (including CCPA) and the EU General Data Protection Regulation (GDPR).

1. Information We Collect

We collect information you voluntarily provide through our contact and diagnostic forms:

Identity data: first name, last name
Contact data: email address, phone number (optional)
Business data: company sector, team size, business challenges
Scheduling data: preferred date and time for consultations

We do not collect payment information directly — billing is handled by third-party processors.

We do not use analytics tracking cookies or third-party tracking tools at this time.

2. How We Use Your Information

To respond to your contact requests and inquiries
To conduct diagnostic consultations and propose tailored services
To schedule and confirm appointments
To send service-related communications (not marketing without consent)
To improve our services based on your feedback

3. Legal Basis for Processing (GDPR)

For users in the European Union, we process your personal data under the following legal bases:

Legitimate interest: responding to your contact requests
Contractual necessity: delivering services you requested
Consent: for any optional communications

4. Data Storage & Retention

Form submissions are stored in Google Sheets (Google LLC, USA) via Google Apps Script. Data is retained for as long as necessary to fulfill the purposes above, and no longer than 3 years after our last interaction, unless otherwise required by law.

Google LLC is certified under the EU-US Data Privacy Framework, providing adequate protection for transfers of personal data from the EU to the US.

5. Data Sharing

We do not sell your personal information. We do not share your data with third parties except:

Google LLC — form data storage (Google Sheets)
Vercel Inc. — website hosting
As required by law or to protect our legal rights

6. Cookies

This Site uses only essential functional cookies (session management). We do not use advertising, analytics, or third-party tracking cookies. You can disable cookies in your browser settings without affecting your ability to browse the Site.

7. Your Rights

EU/EEA residents (GDPR) have the right to:

Access the personal data we hold about you
Request correction or deletion of your data
Object to or restrict processing
Request data portability
Lodge a complaint with your local supervisory authority

California residents (CCPA) have the right to:

Know what personal information is collected and how it is used
Request deletion of your personal information
Opt out of the sale of personal information (we do not sell data)
Non-discrimination for exercising your rights

To exercise any of these rights, contact us at: optimalprompt@gmail.com. We will respond within 30 days.

8. Security

We implement reasonable technical and organizational measures to protect your information. Form data is transmitted over HTTPS. However, no method of transmission over the internet is 100% secure.

9. Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from minors.

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes by updating the effective date above. Continued use of our Site constitutes acceptance of the updated policy.

11. Contact

Optimal Prompt AI
Paris, France
Email: optimalprompt@gmail.com