Privacy Policy

Data controller

The data controller is Rayss Research, LLC, a limited liability company organised under the laws of the State of New Mexico, United States, which operates the Optimal Prompt AI brand.

Registered address: 5605 Riggins Ct, Reno, NV 89502, USA
Contact: optimalprompt@gmail.com

International data transfers

We are established in the United States. Personal data collected through this website is therefore transferred and processed outside the European Union, including by our service providers (hosting: Vercel Inc.; form processing and storage: Google LLC; audience measurement: Google Analytics, only with your consent).

These transfers rely on the appropriate safeguards provided by the GDPR, in particular the European Commission’s Standard Contractual Clauses implemented by these providers. You may request further information at optimalprompt@gmail.com.

1. Information We Collect

We collect information you voluntarily provide through our contact and diagnostic forms:

• Identity data: first name, last name
• Contact data: email address, phone number (optional)
• Business data: company sector, team size, business challenges
• Scheduling data: preferred date and time for consultations

We do not collect payment information directly — billing is handled by third-party processors.

With your explicit consent (given via the cookie banner), we use Google Analytics 4 to measure site audience (pages viewed, traffic sources, aggregated usage). If you decline, no analytics cookie is set. You can withdraw consent at any time by clearing this site’s data in your browser.

2. How We Use Your Information

• To respond to your contact requests and inquiries
• To conduct diagnostic consultations and propose tailored services
• To schedule and confirm appointments
• To send service-related communications (not marketing without consent)
• To improve our services based on your feedback

3. Legal Basis for Processing (GDPR)

For users in the European Union, we process your personal data under the following legal bases:

• Legitimate interest: responding to your contact requests
• Contractual necessity: delivering services you requested
• Consent: for any optional communications

4. Data Storage & Retention

Form submissions are stored in Google Sheets (Google LLC, USA) via Google Apps Script. Data is retained for as long as necessary to fulfill the purposes above, and no longer than 3 years after our last interaction, unless otherwise required by law.

Google LLC is certified under the EU-US Data Privacy Framework, providing adequate protection for transfers of personal data from the EU to the US.

5. Data Sharing

We do not sell your personal information. We do not share your data with third parties except:

• Google LLC — form data storage (Google Sheets)
• Vercel Inc. — website hosting
• As required by law or to protect our legal rights

6. Cookies

This Site uses essential functional cookies (session management) and, only with your consent, Google Analytics 4 audience-measurement cookies. Consent is requested via the cookie banner, and declining is as easy as accepting. You can also disable cookies in your browser settings without affecting your ability to browse the Site.

7. Your Rights

EU/EEA residents (GDPR) have the right to:

• Access the personal data we hold about you
• Request correction or deletion of your data
• Object to or restrict processing
• Request data portability
• Lodge a complaint with your local supervisory authority

California residents (CCPA) have the right to:

• Know what personal information is collected and how it is used
• Request deletion of your personal information
• Opt out of the sale of personal information (we do not sell data)
• Non-discrimination for exercising your rights

To exercise any of these rights, contact us at: optimalprompt@gmail.com. We will respond within 30 days.

8. Security

We implement reasonable technical and organizational measures to protect your information. Form data is transmitted over HTTPS. However, no method of transmission over the internet is 100% secure.

9. Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from minors.

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes by updating the effective date above. Continued use of our Site constitutes acceptance of the updated policy.

11. Contact

Optimal Prompt AI
5605 Riggins Ct, Reno, NV 89502, USA
Email: optimalprompt@gmail.com